Board Meeting: December Agenda

November 30, 2017


Greetings from the ISD Board of Trustees.

The Board held a special, single item agenda meeting on 21 November for a first review of the contractor bids that the school has received for the construction of the Performing Arts Centre (PAC) and Gym. The Board's Buildings and Grounds Committee has been working closely with school administrators and the project manager to ensure transparency in the bidding process.

The project manager gave the Board an overview if the bids received, and their gradings on a scorecard that measured each firm's experience, capacity to undertake similar jobs, and pricing.

Six firms were invited to tender and five firms submitted bids. Of these, the project manager and Buildings and Grounds committee are recommending we consider three. These three firms are now providing further supporting information to their bids. Bids will be reviewed again by the project manager, school administration and Buildings and Grounds committee, with a recommendation of a preferred contractor to be put to the Board at the December meeting.

The December meeting will be held on Thursday 7 December 2017 at 6.00 pm in the Conference Room. Refreshments are served from 5.30 pm.

The agenda is as follows:

I. ​Articulation of ISD’s Guiding Statements

II. ​Public comment (6:00 pm – 6:05 pm)

Opportunity for non-Board member to address Board if requested.

III. ​Consent Agenda (6:05 pm – 6:15 pm)

A. Minutes approval (November 2 and 21, 2017) B. School Reports (Director and Principals) C. Committee Reports (B&G, Finance, G&D, and Policy)

IV.​Reports by representatives (6:15 pm – 6:20 pm)

A. US Ambassador’s Representative (Eric Davis) B. Faculty Representative (Catharina Gress-Wright)

V. ​Discussion Items (6.20 pm – 7:35 pm)

A. Staff Request (Alan Knobloch 10 minutes) B. Policy Changes – First Reading

- Proposed changes and/or additions to:

Policy 3000 Non-discrimination Hiring

C. Policy Changes – Second Reading (Jennifer Davis; 15 minutes)

- Proposed changes and/or additions to:

1. Policy 3032 - Housing Allowance 2. Policy 4000 - Admissions - Class Size

D. PAC/Athletic Complex – 2nd Reading (Alan, Suzanne and Project managers; 30 mins)

E. 2016-17 Audit Report (Alan and Ibrahima; 20mins)

VI. ​Decision Items (7:35 pm – 7:45 pm)

A. Selection of construction company for PAC/Gym construction B. Policy Changes 1. Policy 3032 - Housing Allowance 2. Policy 4000 – Admissions - Class Size

VII. ​Meeting evaluation (7:45pm – 7:55 pm)

IX. ​Schedule for next meetings; planning reminders (7:55 - 8:00 pm)


As always, parents and faculty are invited to attend as observers. You are welcome to contact the Board via our email address: boardbox@isd.sn.

The International School of Dakar

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